Welcome to the 32nd ICM Virtual Triennial Congress

 

The largest virtual gathering for midwives ever!


Premier sponsor of the 32nd ICM Virtual Triennial Congress

June 2021

Guide for Presenters

Zoom access links are provided to presenters on Monday before their presentation day. If you have not received it, please kindly log in into the Congress Portal and check the Communication Log (at the bottom of the page).

Oral presentation, Three-minute presentation and Symposia

Your live presentation

Presentation length in the Concurrent sessions (you will see a timer during your presentation):
Oral presentation – 15 minutes
Three-minute presentation – 3 minutes
Discussion – at the end of the session joint by all session speakers

Presentation length in Symposia: The chair of the session is in charge of the session schedule.

  • Your presentation will be accessible online for other delegates so please make sure you have consent to publish all information included.
  • We will run the presentation on our local computers and you will operate the presentation remotely – for that reason, please make sure you upload a final version of your presentation as this will be the one actually used during the Congress.

On Monday before your presentation day: Test your setup and await your Zoom link

  • Test your Zoom connection and audio/video here, we recommend using a headset during the Congress for better audio quality.
  • Wired internet connection is preferred.
  • Await Zoom meeting link for your session, please check your spam folder as well.
  • In case you would not receive the Zoom link one day before your session takes place, please check your Communication Log or contact the Secretariat.

On the day of the presentation

  • 20 minutes before the start of your session, join the Zoom meeting room using the above-mentioned link.
  • The Zoom room features only speakers, chairs and the technical operator who will brief everyone and take care of all technical arrangements. The delegates will not be visible in Zoom, but they will be watching from the virtual congress platform, where your session will be broadcasted live.

Watch our video to see what happens within the 20 minutes before the start of your session:

  • Once your presentation starts, we will run your pre-uploaded slides on our local computers and you will be controlling them remotely in PowerPoint presenter view.

 

Poster presentation

Selected poster authors do not need to be present during a designated time – all posters will be available during the entire Congress and until the end of September 2021. Special attention will be given to posters during all programme breaks.

The Congress delegates will be able to get in touch with the poster presenters within the virtual platform.

  • Between 21 April and 12 May
    • Apart from the PDF poster, a three-minute video can be prepared, but this step is not mandatory – such video content would be displayed with the poster.
    • Upload your PDF poster and three-minute video via the Congress Portal. Both need to be submitted at the same time. Format specification below.
    • When uploading your presentation, you can also update or change your biography.
  • During the Congress and by the end of September
    • Please check the online platform/ your email inbox regularly.

Presentation Format

Poster (mandatory)

File type: PDF
Format: 1 page, A1, portrait orientation
Template: template
File name: Poster_Surname (e.g. Poster_Smith)

Video presentation (optional)

File type: .mp4
Lenght: 3 minutes maximum
File name: Video_Surname (e.g. Video_Smith)
How to record: Using PowerPoint
Tips on how to prepare your poster

Present numerical data in the form of graphs, rather than tables (graphs make trends in the data much more evident).

If data must be presented in table form, keep it simple.

Avoid acronyms and extensive mathematical notations as much as possible.

Posters should have a maximum of 600 words. Avoid submitting compactly packed, high word-count posters.

Please remember that you are not writing an article.

Use the 20-40-40 rule. 20% text, 40% graphics, 40% white space

Organize your poster into subdivisions:

  • For research posters: e.g. Introduction (aims/objectives), Methods, Results, Discussion, Conclusions, and only key references (two or three maximum).
  • For practice/commentary posters: Introduction/background (rationale), describe the project/patient initiative/practice issue, describe the implementation, results, implications, plans for sustainability

Be sure that your poster attracts attention, emphasizes important points, reads easily, and stimulates interest. Use, but don’t overuse bold fonts and colors.

Facts should be printed in single phrases or words, using bullets.

Use a consistent font throughout.

Avoid the use of abbreviations and acronyms.

Free poster templates can be found online. For example:

https://www.genigraphics.com/templates
https://www.template.net/business/presentation/poster-presentation/
https://www.postersession.com/poster-templates.php

Example of a well-designed practice initiative (non-research) poster presented at ICM Congress in Toronto by Yoana Stancheva, winner of the Marie Goubran Agent of Change Award 2016:

Workshops

The workshop contact person should be in touch with the Congress Secretariat at abstracts@icmvirtualcongress.org.

On Monday before your workshop day: Test your setup and await your Zoom link

  • Test your Zoom connection and audio/video here, we recommend using a headset during the Congress for better audio quality.
  • Wired internet connection is preferred.
  • Await the Zoom meeting link for your session, please check your spam folder as well.
  • The main (contact) facilitator will also receive a link to Slido (live session discussion tool) together with details on how to manage it (if option 1 or 2 was selected).
  • In case you would not receive the Zoom link one day before your session takes place, please check your Communication Log or contact the Secretariat.

On the day of the workshop

  • 20 minutes before the start of your session, join the Zoom meeting room using the above-mentioned link.

Contacts

For registration and abstract information about the 32nd ICM Triennial Congress, please contact the Congress Secretariat at:

info@icmvirtualcongress.org
registration@icmvirtualcongress.org
abstracts@icmvirtualcongress.org